Sponsorship Deadlines

Memberships are annual and start in January. Provide the names, emails, and titles of those individuals who wish to have memberships to Hillary Hutchins. Additional BP memberships can be purchased for $230 per person.

Choose three quarters below within which to receive lists. Can use for x1 mailed or emailed piece of collateral. AHF will ask to see a copy of what is being sent prior to sending the list. May not add contacts to a permanent emailing/mailing database:
—Q1: April
—Q2: July
—Q3: October
—Q4: January

Provide advertisement immediately upon confirmed sponsorship to Sarah Bennett. Ad begins January or when recieved. SPECS: 200×200

Select two of the following issues per sponsorship year. AHF has limitations on how many ads we can place per issue. Select as soon as possible. Issues and deadlines are as follows:
—Spring Issue – Theme/Topic TBD (Ad Due Feb. 1)
—Summer Issue – Theme/Topic TBD (Ad due May 1)
—Fall Issue – Theme/Topic TBD (Ad Due Aug. 1)
—Winter Issue – Theme/Topic TBD (Ad Due Nov. 1 – releases in January)
SPECS: 8.5″x11″ (add additional 0.125 for bleed)

Select from one of the 12 months from January to December. Selection is on a first come first serve basis for Diamond and then Platinum sponsors. Ads are due by the 15th of selected month. SPECS: 550w x 180h Pixels (JPEG or PNG)

Your logo will be shown (non-exclusive) as a sponsor of the webinar. AHF will include you in marketing emails and mention you at the beginning of the webinar as a sponsor. Select from the following webinar options. 2025 webinar topics are outlined below:
—February – Professional Development
—March – Professional Development / Team and Talent
—April – Operations
—June – Finance & Efficiency / Operations
—October – Regulatory & Safety
—December – Promoting Self Op (Zero based staffing tool)

Sponsorship payment & category selections must be received by March 31st to be listed in the Spring edition of the directory. We will update the directory after that, however, we cannot guarantee your inclusion in the initial release/email without confirmed payment and signup by March 31st.
MUST COMPLETE THE SURVEY – if you don’t make selections in our survey and don’t have previous data included, AHF staff may not have information to include for your company. Also listed in printed BP Directory copy placed into operator bags at National Conference and the year-round searchable digital directory.

Benchmarking Report: Provided at the beginning of the 2nd quarter of the following year to all eligible sponsors from the previous year.

“What Keeps Operators Up At Night” Report: Annual survey of what keeps operators up at night and upcoming trends, interests, and plans. Send before the annual conference to Silver and above sponsors.

Send 1 piece of mailed or emailed collateral per list. Sent at least 2 weeks before and after the conference as an excel file. Can use for x1 mailed or emailed piece of collateral. May not add contacts to a permanent emailing/mailing database. DOES NOT INCLUDE PHONE NUMBERS.

Selection will take place in late April and early May. Selection is done by sponsorship level & date of payment.
—AHF will provide shipping labels for product mailings and instructions for storage.
—AHF will work to provide prep space for product, a signup sheet will be distributed.

Registration typically opens in early March to all attendees, including business partners.
Sponsors will receive one-time use coupon codes to redeem their complimentary passes. Additional passes can then be purchased at your discretion.
NOTE: Extra passes must be purcahsed for employees of your company. Anyone who buys a pass “under your sponsorship” will have the name of your company on their badge unless they sponsor in their own right. No exceptions.
—Additional Full passes are $1,100 and include all activities, sessions and meals.
—Tradeshow-only passes are $250. These only include access to the tradeshow and set-up & break-down of the tradeshow. You can also purchase an opening reception pass for your tradeshow-only attendees for $250.

Sponsor will select one individual to introduce a concurrent session or pre-conference session. First come first serve basis, selected during booth selection. AHF needs to know who will perform the introduction by Mid-July. If you wish you can expand into a BP Directory ad instead (or expand your existing ad space in the directory) in place of this benefit.

Product placements will be made part of main meals or networking breaks during conference. AHF will select where your products are placed within the menu based on the item type and menu needs. We will take preferences into consideration, but want to ensure the menu makes sense for attendees. You must send AHF staff the products being send and any associated recipes by April 15th. You may be asked to provide a sample for AHF’s final tasting at the hotel to ensure the hotel presents your product well.
—AHF must have the selected meals, as well as the products to be placed and (if applicable) recipes for transfer to the hotel.
—Products must be mailed to the hotel within AHF’s provided timeline. Timeline will be provided during booth selection. AHF will provide shipping labels.
—If sponsoring a reception, or your item requires it we will ask you to provide a small sample for the AHF staff final taste testing at the hotel in the spring. Staff will report back and recommend any changes they feel would be of benefit to your item.

You can place 1 item into operator registration bags. Inserts can be at your discretion. Examples: Promotional items, clothing, product sample, advertisement, gift with company branding, etc. AHF must approve prior to shipping. AHF staff will provide shipping deadline and instructions (typically 5-6 days before conference). MUST arrive before bag stuffing begins AUGUST 19.
AHF will accept a product with a flyer or card stapled/attached to it. However staff will not attach items together on your behalf. Thank you for understanding!

We will distribute instructions and access to your scanning app at least 2 weeks before the event. Your MUST get your scanning apps and access set up before the date of the tradeshow otherwise we cannot guarantee our staff will have enough time to manually assist you. One license = 1 phone that can scan. Additional licenses can be added for $200 each.

Notifications can include up to 140 characters (not words). The text is at your discretion. Push notifications are sent as a notification directly to the mobile phones of attendees urging them to take an action such a visit your booth or explore your website. Must notify AHF of text to push by end of July.
Recommended size: 1464 x 420 pixels

A report conducted annually which asks operators about their challenges and demographics. Distributed at least 2 weeks prior to the show to Silver and above sponsors.

AHF will utilize your logo and provided hyperlink in all applicable locations based on your sponsorship level.
Must provide a high-resolution logo in .JPEG or .PNG AND .EPS format upon sponsorship sign-up. Website listings will begin in January. Logos are added to the website once payment has been received.