This page is your one-stop shopping for all things sponsorship deliverables and due dates! We’ve included all the due dates for any collateral AHF will need from you, including ads, tote inserts, and more. Below are relevant points of contact for any questions or deliverables.
- Sponsorship / Booth / Registration & General Assistance: Leah Reily, CAE, lreily@healthcarefoodservice.org
- Membership: Hillary Hutchins, hutchins@healthcarefoodservice.org
- Advertising Submissions: Sarah Bennett, sbennett@healthcarefoodservice.org
- Marketing & Communications: Christin Swingle, cswingle@healthcarefoodservice.org
Booth Selection: Booth selection will take place in late March/Early April. A member of our staff will be in touch once a formal date has been announced. The selection order will be based on sponsorship level and payment date within each level.
Quick Links
Diamond Level Due Dates & Deliverables
Platinum Level Due Dates & Deliverables
Gold Level Due Dates & Deliverables
Silver Level Due Dates & Deliverables
Bronze Level Due Dates & Deliverables
Below are the benefits you receive as a Diamond sponsor which have specific deadlines you need to note. For the full list of benefits you receive, please review your contract or the 2023 Prospectus.
Please note: AHF staff will reach out 2-3 times prompting your staff to provide advertisements by our published deadlines. However, if we don’t hear back, or receive needed materials, you may miss out on critical benefits. Please be sure to bookmark the deadlines below. Unfortunately, AHF cannot extend missed advertisements into the next sponsorship year. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.
DIAMOND Annual Benefit | DIAMOND Deadlines & Details |
AHF Membership
| January – Provide names upon confirmed sponsorship to Hillary Hutchins |
Operator Membership Mailing List
| You will receive one per quarter. Can use for x1 mailed or emailed piece of collateral:
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Website Button Ad
| Provide advertisement immediately upon confirmed sponsorship to Sarah Bennett. Ad begins January 2023. |
Ad in S.O. Connected Magazine
| 2023 Issues and deadlines are as follows:
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Banner Ad in SO In the Know Monthly Newsletter
| Select from one of the 12 months from January to December 2023. Ads are due by the 15th of each month. |
AHF Webinar Branding/Sponsorship
| Your logo will be shown (non-exclusive) as a sponsor of the webinar. AHF will include you in marketing emails and mention you at the beginning of the webinar as a sponsor. Select from the following webinar options. 2023 webinar topics are outlined below:
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Business Partner Directory Listing
| Sponsorship payment & category selections must be received by March 31st to be listed in the Spring edition of the directory. Also listed in printed copy placed into operator bags at Annual Conference. |
DIAMOND Conference Benefits | DIAMOND Deadlines & Details |
Pre & Post Conference Attendee Lists
| Send 1 piece of mailed or emailed collateral per list. Sent at least 2 weeks before and after the conference as an excel file. |
Booth Selection
| Selection will take place in late March early April. Selection is done by sponsorship level & date of payment.
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Event Sponsorship Selection
| Can select from the following events. Selection will take place during booth selection, please have your preferences ready for that discussion. First come first serve based on booth selection order.
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Product Placement Selection OR BP Directory Ad
| Product placements will be into the main meals during the conference. AHF will outline meals and allow selection during booth selection. The final deadline for notification to AHF is April 30th.
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Tote Bag Insert
| You can place 1 item into operator registration bags. Inserts can be at your discretion. Examples: Promotional items, clothing, product sample, advertisement, gift with company branding, etc.
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Lead Scanning License(s)
| We will distribute instructions and access to your scanning app at least 2 weeks before the event. |
Conference Mobile App Recognition
| Notifications can include up to 140 characters. The text is at your discretion. Push notifications are sent as a notification directly to the mobile phones of attendees urging them to take an action. Must notify AHF of text to push by July 20th |
Logo Branding Opportunities
| AHF will utilize your logo and provided a hyperlink in all applicable locations based on your sponsorship level.
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Conference Registration
| Registration will open in early February to all attendees, including business partners.
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Below are the benefits you receive as a Platinum sponsor as well as any associated deadlines you need to be aware of.
Please note: AHF staff will reach out 2-3 times prompting your staff to provide advertisements by our published deadlines. However, if we don’t hear back, or receive needed materials, you may miss out on critical benefits. Please be sure to bookmark the deadlines below. Unfortunately, AHF cannot extend missed advertisements into the next sponsorship year. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.
PLATINUM Annual Benefits | PLATINUM Deadlines & Details |
AHF Membership
| January – Provide names upon confirmed sponsorship to Hillary Hutchins |
Operator Membership Mailing List
| Choose three quarters below within which to receive lists. Can use for x1 mailed or emailed piece of collateral:
|
Website Button Ad
| Provide advertisement immediately upon confirmed sponsorship to Sarah Bennett. Ad begins January 2023. |
Ad in S.O. Connected Magazine
| Select two of the following issues per sponsorship year. AHF has limitations on how many ads we can place per issue. Select as soon as possible: 2023 Issues and deadlines are as follows:
|
Banner Ad in SO In the Know Monthly Newsletter
| Select from one of the 12 months from January to December 2023. Ads are due by the 15th of each month. |
AHF Webinar Branding/Sponsorship
| Your logo will be shown (non-exclusive) as a sponsor of the webinar. AHF will include you in marketing emails and mention you at the beginning of the webinar as a sponsor. Select from the following webinar options. 2023 webinar topics are outlined below:
|
Business Partner Directory Listing
| Sponsorship payment & category selections must be received by March 31st to be listed in the Spring edition of the directory. Also listed in printed copy placed into operator bags at Annual Conference. |
PLATINUM Conference Benefits | PLATINUM Deadlines & Details |
Pre & Post Conference Attendee Lists
| Send 1 piece of mailed or emailed collateral per list. Sent at least 2 weeks before and after the conference as an excel file. |
Booth Selection
| Selection will take place in late March early April. Selection is done by sponsorship level & date of payment.
|
Event Introduction or Expanded BP Directory Ad
| Sponsor will select one individual to introduce a concurrent session or pre-conference session. First come first serve basis, selected during booth selection. AHF needs to know who will perform the introduction by July 15th.
|
Product Placement Selection OR BP Directory Ad
| Product placements will be into the main meals during the conference. AHF will outline meals and allow selection during booth selection. The final deadline for notification to AHF is April 30th.
|
Tote Bag Insert
| You can place 1 item into operator registration bags. Inserts can be at your discretion. Examples: Promotional items, clothing, product sample, advertisement, gift with company branding, etc.
|
Lead Scanning License(s)
| We will distribute instructions and access to your scanning app at least 2 weeks before the event. |
Conference Mobile App Recognition
| Banner ads are promotional advertisements that cycle across the top of AHF’s Conference Mobile App every three to fifteen seconds. AHF must receive your ad by July 17th
|
Logo Branding Opportunities
| AHF will utilize your logo and provided a hyperlink in all applicable locations based on your sponsorship level.
|
Conference Registration
| Registration will open in early February to all attendees, including business partners.
|
Gold Level
Below are the benefits you receive as a Gold sponsor as well as any associated deadlines you need to be aware of.
Please note: AHF staff will reach out 2-3 times prompting your staff to provide advertisements by our published deadlines. However, if we don’t hear back, or receive needed materials, you may miss out on critical benefits. Please be sure to bookmark the deadlines below. Unfortunately, AHF cannot extend missed advertisements into the next sponsorship year. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.
GOLD Annual Benefits | GOLD Deadlines & Details |
AHF Membership
| January – Provide names upon confirmed sponsorship to Hillary Hutchins |
Operator Membership Mailing List
| Choose two quarters below within which to receive lists. Can use for x1 mailed or emailed piece of collateral:
|
Ad in S.O. Connected Magazine
| Select one of the following issues per sponsorship year. AHF has limitations on how many ads we can place per issue. Select as soon as possible: 2023 Issues and deadlines are as follows:
|
Business Partner Directory Listing
| Sponsorship payment & category selections must be received by March 31st to be listed in the Spring edition of the directory. Also listed in printed copy placed into operator bags at Annual Conference |
GOLD Conference Benefits | GOLD Deadlines & Details |
Pre & Post Conference Attendee Lists
| Send 1 piece of mailed or emailed collateral per list. Sent at least 2 weeks before and after the conference as an excel file. |
Booth Selection
| Sponsor will select one individual to introduce a concurrent session or pre-conference session. First come first serve basis, selected during booth selection. AHF needs to know who will perform the introduction by July 15th.
|
Product Placement Selection OR BP Directory Ad
| Product placements will be into the main meals during the conference. AHF will outline meals and allow selection during booth selection. The final deadline for notification to AHF is April 30th.
|
Lead Scanning License(s)
| We will distribute instructions and access to your scanning app at least 2 weeks before the event. |
Logo Branding Opportunities
| AHF will utilize your logo and provided a hyperlink in all applicable locations based on your sponsorship level.
|
Conference Registration
| Registration will open in early February to all attendees, including business partners.
|
Silver Level
Below are the benefits you receive as a Silver sponsor as well as any associated deadlines you need to be aware of.
Please note: AHF staff will reach out 2-3 times prompting your staff to provide advertisements by our published deadlines. However, if we don’t hear back, or receive needed materials, you may miss out on critical benefits. Please be sure to bookmark the deadlines below. Unfortunately, AHF cannot extend missed advertisements into the next sponsorship year. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.
SILVER Annual Benefits | SILVER Deadlines & Details |
AHF Membership
| January – Provide names upon confirmed sponsorship to Hillary Hutchins |
Operator Membership Mailing List
| Choose two quarters below within which to receive lists. Can use for x1 mailed or emailed piece of collateral:
|
Ad in S.O. Connected Magazine
| Select one of the following issues per sponsorship year. AHF has limitations on how many ads we can place per issue. Select as soon as possible: 2023 Issues and deadlines are as follows:
|
Business Partner Directory Listing
| Sponsorship payment & category selections must be received by March 31st to be listed in the Spring edition of the directory. Also listed in printed copy placed into operator bags at Annual Conference |
SILVER Conference Benefits | SILVER Deadlines & Details |
Pre & Post Conference Attendee Lists
| Send 1 piece of mailed or emailed collateral per list. Sent at least 2 weeks before and after the conference as an excel file. |
Booth Selection
| Sponsor will select one individual to introduce a concurrent session or pre-conference session. First come first serve basis, selected during booth selection. AHF needs to know who will perform the introduction by July 15th.
|
Lead Scanning License(s)
| We will distribute instructions and access to your scanning app at least 2 weeks before the event. |
Logo Branding Opportunities
| AHF will utilize your logo and provided a hyperlink in all applicable locations based on your sponsorship level. Must provide a high-resolution logo in .JPEG .PNG AND .EPS format upon sponsorship sign-up. Website listings will begin January 2023. |
Conference Registration
| Registration will open in early February to all attendees, including business partners.
|
Bronze Level
Below are the benefits you receive as a Bronze sponsor as well as any associated deadlines you need to be aware of.
Please note: AHF staff will reach 2-3 out times prompting your staff to provide advertisements by our published deadlines. However, if we don’t hear back, or receive needed materials, you may miss out on critical benefits. Please be sure to bookmark the deadlines below. Unfortunately, AHF cannot extend missed advertisements into the next sponsorship year. If you need assistance, please reach out Leah Reily, Executive Director, at lreily@healthcarefoodservice.org.
BRONZE Annual Benefits | BRONZE Deadlines & Details |
AHF Membership
| January – Provide names upon confirmed sponsorship to Hillary Hutchins |
Operator Membership Mailing List
| Choose one of the quarters below within which to receive lists. Can use for x1 mailed or emailed piece of collateral:
|
BRONZE Conference Benefits | BRONZE Deadlines & Details |
Pre & Post Conference Attendee Lists
| Send 1 piece of mailed or emailed collateral per list. Sent at least 2 weeks before and after the conference as an excel file. |
Booth Selection
| Sponsor will select one individual to introduce a concurrent session or pre-conference session. First come first serve basis, selected during booth selection. AHF needs to know who will perform the introduction by July 15th.
|
Lead Scanning License(s)
| We will distribute instructions and access to your scanning app at least 2 weeks before the event. |
Conference Registration
| Registration will open in early February to all attendees, including business partners. Exhibit hall only passes provide access to man the booth. You can upgrade to full registration passes to access receptions, sessions, meals, and more.
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