Loading...

Exhibitor Resources

Confirmed Sponsors and Exhibitors can use this space to access resources needed to get prepared and set up for their exhibitor experience. Below you will find critical dates that your team should be aware of.

Event Location:

August 8 – 11, 2022
Westin Kierland Resort & Spa
Scottsdale, AZ

Ordering and Shipment:

It is recommended that you ship exhibition materials to the advanced warehouse to ensure materials are in your booth in time for setup. The warehouse deadline date has been extended for receiving to ­­­­Wednesday, August 3, 2022. The standard warehouse material handling charge will be honored for all shipments received by this date. Any shipments sent directly to the facility will be required to be handled by Alliance Nationwide Exposition Company. The prevailing warehouse material handling rate plus a 20% minimum surcharge will be added to all direct shipments. 

Advance Shipment Receiving Opens – July 8, 2022
First day warehouse will begin receiving advance shipments without surcharges.

Advance Order Discount Deadline – July 12, 2022
All orders must be received with payment in full by this date to receive discounted pricing.

Advance Order Deadline – Rental Exhibits & Custom Table Throw – July 19, 2022
All orders must be received with payment in full by this date to guarantee production of the order for the show. These items will not be available to order after the deadline date.

Advance Shipment Deadline – August 3, 2022
Last day for advance shipments to arrive at warehouse without surcharges.

Onsite Schedule:

Tuesday August 9, 2022 – 8:00-5:00PM – Exhibitor Move-in

Wednesday August 10, 2022 –  8:00-10:00 AM – Exhibitor Move-in

Wednesday August 10, 2022 –  12:00-3:30 PM – TRADESHOW HOURS

Wednesday August 10, 2022 –  4:00-6:00 PM – Exhibitor Move-Out

Thursday August 11, 2022 –  8:00-10:00 AM – Exhibitor Move-Out

Thursday August 11, 2022 –  9:00 AM – Carrier Check-In Deadline

Thursday August 11, 2022 –  10:00 AM – Outbound Shipping Agreement Deadline (all exhibitors must submit outbound materials handling agreement to the exhibitor services desk)

Thursday August 11, 2022 –  10:00 AM – Re-Route Deadline (Shipments not picked up by the exhibitors carrier and/or remaining on the exhibit floor will be re-routed at this time)

What’s Included in a Booth?

Each 10×10 standard booth package will include:

8’H White Backwall Drape

3’H White Siderail Drape

1 – 6′ White Skirted Table

2 – Side Chairs

1 – Wastebasket

Standard Booth Identification Sign

**The Exhibit Hall is Carpeted

*If you will be using a cooking device in your booth, a Fire extinguisher is required. Only electric or butane cooking equipment is permitted for use in the Exhibit Hall. All other cooking equipment is prohibited (i.e.
no open flames, propane, etc.). You may provide your own fire extinguisher or order one through the booth portal above. 

Exhibitor Training Webinar

Watch the video below to learn everything you need to know about exhibiting with AHF. This webinar recording includes information about important deadlines, preparing food, covid rules, and more. There is also a section provided by our Industry Advisory Chairs on how to maximize your ROI within AHF’s audience of operators. 

Exhibitor Training Webinar

Exhibitor Storefront, Shipping, & Ordering

Access the storefront to order furniture, power, and all the items you need for your booth. This is also where you can find all information needed related to your booth, including shipping information and shipping labels. To access the storefront, you need to be a confirmed sponsor. If you have issues with the storefront, or questions about your booth purchases, furniture, and other items please contact our exhibit services company, Alliance Nationwide Exposition.

Alliance Nationwide Exposition
exhibitorassistance@alliance-exposition.com
888.528.2011

Food Sponsorship Collection Form

Due by July 25th

To help us ensure AHF can track all products being sent as well as your exhibit booth needs, please complete the form below. This form should be completed by all sponsors providing F&B product at their exhibit booth as well as anyone providing F&B product for an event or meal throughout the conference. However especially those shipping PERISHABLE items must complete the form and their shipments MUST be labeled with an AHF 2022 shipping label (which can be found in the exhibit booth ordering portal above). 

Refrigerated, Frozen, and Dry Food Product for use in meals or use in exhibitor Marketplace booths may be shipped to the Westin Kierland in advance, to arrive between Monday Aug 1 through Monday, Aug 8 only. There is no receiving on Saturday or Sunday. 

Do not send perishable food product to the advance warehouse.

Product shipments must be labeled using the labels attached below.  Please complete the online Food Sponsorship Collection Form included in the PDF below, and submit by 7/25/2022.

Booth Selection

AHF’s booth selection process is underway. Booth selection is done every year by sponsorship level and then by date of payment. If you have not yet been contacted, please know AHF is working as quickly as possible to move through our booth selection process to get everyone secured. You will be contacted by AHF’s Executive Director Leah Reily shortly with further information and links to get your booth setup and secured. If you have questions in the meantime, please let Leah know below. You may also explore the exhibit hall map below to get a sense of your preferred area. 

Leah Reily, Executive Director
lreily@healthcarefoodservice.org

1-800-899-1109 x700

Certificate of Insurance:

All exhibitors must provide a certificate of liability insurance if not sending booth products through AHF’s primary vendor, Alliance Expositions, and using a third-party broker for setup or delivery. Certificates of liability must be sent to toshiab@mmsmeetings.com by July 21st. The certificate information and requirements are below:

$2,000,000 General Liability (Each Occurrence).

$1,000,000 Automobile Liability.

$1,000,000 Workers Comp.

CERTIFICATES SHOULD INCLUDE:

HST Kierland, LLC
d/b/a The Westin Kierland Resort & Spa,
Marriott International, Inc.,
Starwood Hotels & Resorts Worldwide, Inc

2022 Exhibitor COVID Safety Rules

As we plan to meet safely in Scottsdale, AZ we want to provide you with any updated policies and procedures related to COVID and sanitation. All participants in the expo hall must be in compliance with the regulations set forth below. Please make sure to reference our AHF Safety Pledge and more COVID-19 updates here.

– Food and beverage can be served (please note that AHF’s marketplace is the lunch so we encourage you to serve food and drinks), but should be served in single serving containers. 

– If serving food you will need a sanitation station at your booth (e.g. bowls to wash hands, hand sanitizer, sanitation wipes, towels for cleaning, etc.)

– If serving food and drinks from your booth, the booth attendants serving and preparing food must wear gloves

<p>

</p>

<!– wp:html –>

Exhibitor Resources

<p><span style=”font-size: 12pt;”>As the world continues to make positive strides to end COVID -19, we want to do our part by continuing to aid in the reduction of the spread.&nbsp; We look forward to meeting in Dallas, Texas- safely. We will be implementing a series of policies and procedures to ensure that we keep our attendees and staff safe while still providing a fun and engaging conference experience where our community can reconnect after a long period of separation. </span></p>
<p><span style=”font-size: 12pt;”>We are monitoring the ongoing developments and policy changes and will follow policies and safety precautions in place at the time of the conference. We are working closely with our meeting planning professionals, the Omni Dallas, and our partners/vendors to ensure we provide a safe environment that meets local, state, building, and CDC procedures.&nbsp;</span></p>
<p><span style=”font-size: 12pt;”>As we get closer to the date of the conference, we will provide updates. Check back to this page for any new information or updates. In the meantime, feel free to reach out to our staff members or conference planning committee with any questions you might have.&nbsp;</span></p>

<!– /wp:html –>

<!– wp:paragraph –>
<p></p>
<!– /wp:paragraph –>

<p>

</p>
<p><span style=”font-size: 12pt;”><strong>What safety measures is the Omni Dallas taking?</strong></span></p>
<p><span style=”font-size: 12pt;”>The Omni Dallas, as part of their Stay A Part of Safety program, has updated their already thorough cleaning guidelines and implements additional processes and procedures to ensure the health, safety, and comfort of guests. All their processes follow CPC, local and federal mandates. Furthermore, their guidelines meet or exceed the “Stay Safe” Initiative set forth by the American Hotel &amp; Lodging Association (AHLA).</span></p>
<p><span style=”font-size: 12pt;”>Read the full set of <span style=”color: #3366ff;”><a style=”color: #3366ff;” href=”http://omnihotels.com/-/media/files/omni-safe-and-clean-standards” target=”_blank” rel=”noopener noreferrer”>Omni Safety &amp; Cleaning Standard here</a>. </span></span></p>
<p> </p>
<p><span style=”font-size: 12pt;”><strong>What safety measures is the city of Dallas taking?</strong></span></p>
<p><span style=”font-size: 12pt;”>Dallas hospitality community is preparing for visitors’ arrival by achieving the highest sanitation and safety standards. In May 2020, VisitDallas announced an initiative to lead the nation by becoming the first destination to receive <span style=”color: #3366ff;”><a style=”color: #3366ff;” href=”https://www.visitdallas.com/about/press-releases/2020/clean-city-initiative.html”>Global Biorisk Advisory Council (GBAC) STAR accreditation</a></span> designating Dallas hotels, the <span style=”color: #3366ff;”><a style=”color: #3366ff;” href=”https://www.visitdallas.com/meeting-planners/convention-center/kay-bailey-hutchison-convention-center.html”>Kay Bailey Hutchison Convention Center Dallas (KBHCCD)</a></span> and selected city venues as sanitary and safe. Currently, more than a 20 properties, the KBHCCD and DFW International airport have earned accreditation.</span></p>
<p><span style=”font-size: 12pt;”>Learn more <span style=”color: #3366ff;”><a style=”color: #3366ff;” href=”https://www.visitdallas.com/about/media-room/statements/covid-19.html” target=”_blank” rel=”noopener noreferrer”>here</a></span>.</span></p>
<p>

</p>

Leave a Reply

Your email address will not be published. Required fields are marked *